New Hire Registry / Independent
Contractor Reporting
Federal law requires all employers to report information
about newly hired employees to the Federal New Hire Registry. A new California
law expands this reporting requirement to include all independent contractors
paid or contracted to be paid $600 or more in a year. The reported information
is then matched by computers to identify those new hires against persons
with child support orders. The employment information is given to child
support agencies to pursue collection of support.
The new hire information received is also matched against
disability and worker's compensation benefit data bases. This has proven
to be highly effective at catching fraudulent claims and has shown substantial
savings to employers in workmen compensation pay outs.
Every newly hired or rehired employee must be reported.
This includes employees of all ages, those who work less than a full day,
part-time and seasonal employees, and those who discontinue their employment
prior to the 20th day of work.
Within 20 days of hire (date of hire is the first date
of service.) Reporting should be done even if the employee terminates
before the reporting deadline.
Employer name
Employer payroll address
Federal employer ID #
Calif. Employer account # |
Employee name
Employee address
Employee Social Security #
Employee date of birth
Employee date of hire
Employee state of hire |
Use the DE 340 form (NOTE: Do not submit either
the W-4 or DE-6 quarterly wage reporting form.) For more information about
how to get the DE 340 form California state
site on the Independent Contractor Reporting
To report new employees, mail or fax information to:
Mail: Employment Development Department
PO Box 997016 MIC 23
West Sacramento CA 95799-7016
Fax: (916) 255-0951
State information site - Please visit the
California state
web site on New Hire Registry, and the
California state
site on the Independent Contractor Reporting |
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